Each application offers two basic functionalities during execution: The user can start a process (and create a so-called process instance) and he can view the existing instances that have not yet been completed. These "instances in progress" are displayed in the instance list. For each BPMN model, a dedicated instance list is generated.
You have various options when configuring the instance list:
You can use a role concept to define which user is allowed to see the instance list of the executed application.