The Designer provides you with a role-based authorization concept (similar to the role-based authorization concept to run applications) that allows you to define which user is authorized to see the instance list of the respective process.

Each process has its own instance list. To access the role editor, select the respective BPMN model of your service on the diagram pane and switch to the Attributes panel.

Click the icon next to Roles.

The role editor opens. The dialog initially contains an empty line to enter a role.

The handling of the role editor is described in detail on Modeling Roles. There is one difference to the role editor of the instance list: Here, you have no radio buttons to assign different rights to roles.

If no roles are assigned, the instance list is available for all users and a corresponding note is displayed.

The Role Concept in the Executed Application

Our example illustrates the usage of roles in the instance list. Our example users David Stringer and Jane Marple have the following roles assigned:

David Stringer ACME Employee
Jane Marple ACME Manager

The following roles have the permission to see the instance list:

  • ACME CEO (acme_ceo)
  • ACME Manager (acme_manager)

Jane Marple has the role ACME Manager and thus has the necessary rights to see the instance list.
In the application, she will see icon in addition to icon (see Creating a Process Instance) when hovering over the service name.

After selecting icon , the instance list opens and all open instances are displayed.

David Stringer has the role ACME Employee and thus has not the necessary rights to see the instance list.
In the application, he will only see icon to create a new process instance. For him, icon is not displayed and so he cannot access the instance list.