- Created by Annegret Bernhardt, last modified on Jan 04, 2024
When a process instance has been created (see Creating a Process Instance for details), it appears in the instance list. You can access a process instance via the instance list as long as it is still running and you have the necessary rights.
You can specify how the content of the instance list should look like. Refer to Configuring the Columns of the Instance List and Displaying Custom Data in the Instance List. | |
The instance list shows all running instances that have not yet been processed to the last service step. Open an instance by clicking on it. | |
The instance will open in the relevant form so that you can continue to process the instance. | |
A progress view is displayed...
You can wait until the process reaches the next form (or the process end) or switch back to the overview and proceed with another instance. |
Instance List Options
If the view of the instance list is associated with a role-based authorization concept, only users with appropriate permissions can access it via optionthat is displayed next to the corresponding process name.
The instance list is not a mere overview, it also offers the following features:
You can resize the width of the columns of the instance list with your mouse by drag and drop. | |
Use option Refresh to update the instance list. | |
If the instance list is already open, you can also create a new process instance by clicking the icon . Select the process start you want to trigger from the drop-down menu. | |
If you want to access another process, use menu to switch back to the service overview. All available processes of this service are then displayed. | |
If the process is role-based, role labels are displayed - one for each role assigned to your user. Click a label to view only the instances allowed for that role. For detailed information about role usage in apps, refer to chapter Role-based Authorization Concept. |
Filtering the Instance List
Multiple filter features allow you to narrow down the listed instances:
Click the filter icon to display the extended filter options. You determine the contents of the extended filter yourself: The drop-down list shows all columns for which you selected the attribute Filterable in the column configuration of the instance list (see Configuring the Instance List for details). Search Expressions To search for a substring, use the percent sign % as a wildcard for any character and underscore _ for a single arbitrary character. | |
If you want to filter the content of a date field, a calendar opens. Now, you have multiple filter options:
Time is passively included in the filter:
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The currently selected filter settings are displayed above the instance list. The number of hits is displayed in the footer. You can delete individual filters by clicking the X in the respective filter name. Click icon to delete all current filter settings. | |
Use the search field to apply a full-text search to the content of the instance list. The number of hits is displayed in the footer. Search Expressions To search for a substring, use the percent sign % as a wildcard for any character and underscore _ for a single arbitrary character. |