When an instance of a process has been created (see Creating a Process Instance for details), it appears in the instance list. You can access a process instance via the instance list as long as it is still running and you have the necessary rights.
| You can define how the content of the instance list should look like (see Configuring the Columns of the Instance List and Displaying Custom Data in the Instance List for details). |
| The instance list shows all running instances that have not yet been processed to the last service step. Open an instance by clicking on it. |
| The instance will open in the relevant form so that you can continue to process the instance. |
| A progress view is displayed...
You can wait until the process reaches the next form (or the process end) or switch back to the overview and proceed with another instance. |
Instance List Options
If the view of the instance list is associated with a role-based authorization concept, only users with appropriate permissions can access it via the icon 
next to the respective process name.
The instance list is not a mere overview, it also offers the following features:
| You can resize the width of the columns of the instance list with your mouse by drag and drop. |
| Use option Refresh |
| If the instance list is already open, you can also create a new process instance by clicking the icon Select the process start you want to trigger from the drop-down menu. |
| Click the filter icon You determine the contents of the extended filter yourself: The drop-down list shows all columns for which you selected the attribute Filterable in the column configuration of the instance list (see Configuring the Instance List for details). Search Expressions To search for a substring, use the percent sign % as a wildcard for any character and underscore _ for a single arbitrary character. |
| The currently selected filter settings are displayed above the instance list. The number of hits is displayed in the footer. You can delete individual filters by clicking the X in the respective filter name. Click icon |
| Use the search field to apply a full-text search to the content of the instance list. The number of hits is displayed in the footer. Search Expressions To search for a substring, use the percent sign % as a wildcard for any character and underscore _ for a single arbitrary character. |
| If the process is role-based, role labels are displayed - one for each role assigned to your user. Click a label to view only the instances allowed for that role. For detailed information about role usage in apps, refer to chapter Role-based Authorization Concept. |
| If you want to access another process, use menu |
Overview
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