When an instance has been created (see Creating a Process Instance for details), it appears in the instance list. You can access an instance via the instance list as long as it is not finished.

	You can define yourself how the content of the instance list should look like. See Configuring the Instance List for details.
	The instance list shows all running instances that have not yet been processed to the last service step. Open an instance by clicking on it.
	The instance will open in the relevant form so that you can continue to process the instance.
	A progress view is displayed... ... if an open process instance is in a state where no forms have to be filled. ... if the instance is in a state that your role is not allowed to see. You can wait until the process reaches the next form (or the process end) or switch back to the overview and proceed with another instance.

Instance List Options

The instance list is not a mere overview, it also has other functionalities to offer:

	You can resize the width of the columns of the instance list with your mouse by drag and drop.
	Use option Refresh to update the instance list.
	Select the process start you want to trigger from the drop-down menu.
	Click the filter icon to display the extended filter options. You determine the contents of the extended filter yourself: The drop-down list shows all columns for which you selected the attribute Filterable in the column configuration of the instance list (see Configuring the Instance List for details). Search Expressions The percent sign (%) represents zero, one, or multiple characters. The underscore sign (_) represents one, single character. To search for a substring, use the percent sign % as a wildcard for any character and underscore _ for a single arbitrary character.
	The currently selected filter settings are displayed above the instance list. The number of hits is displayed in the footer. You can delete individual filters by clicking the X in the respective filter name. Click icon to delete all current filter settings.
	Use the search field to apply a full-text search to the content of the instance list. The number of hits is displayed in the footer. Search Expressions The percent sign (%) represents zero, one, or multiple characters. The underscore sign (_) represents one, single character. To search for a substring, use the percent sign % as a wildcard for any character and underscore _ for a single arbitrary character.
	If the process is role-based, role labels are displayed - one for each role assigned to your user. Click a label to view only the instances allowed for that role. For detailed information about role usage in apps, refer to chapter Role-based Authorization Concept.
	If you want to access another process, use menu to switch back to the service overview. All available processes of this service are then displayed.

On this Page:

Related Pages:

Page tree

Showing the Instance List

Instance List Options