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Each application offers two basic functionalities during execution: The user can start a process (and create a so-called process instance) and he can view the existing instances that have not yet been completed. These "instances in progress" are displayed in the instance list. For each BPMN model, a dedicated instance list is generated.

For each BPMN model a proper instance list is generated.

To access the instance list editor, open the context menu of the corresponding BPMN model and select Edit Instance List.

The instance overview opens in a new tab.

  • The instance overview is a special form. By default, the overview gets the name of the BPMN model to which _Overview is appended.
    Example:
         The BPMN model name is JanesFirstBPMN.
    The name of the form is JanesFirstBPMN_Overview.


  • The instance list is a special data table. As with any other form element, you can configure the list's properties in the Attributes panel.
  • You can define the content of the instance list in the Column Configuration. Click to open it.

The instance list of a newly created BPMN model initially contains two default columns:

  • currentTasks displaying the name of the task in which the instance is currently located.
  • id displaying the automatically generated identifier of the instance.

You can not delete the two default columns - but if you do not want to display the information in the instance list, you can hide them.

Column Configuration Options

Use the Column Configuration editor to add and manage the content of your instance list:

Use Add to add a new column.

Technical identifier for data processing. Not visible for the end user. The input in this field is mandatory. The name field is an autocomplete field that suggests all persisted variables from the process.

The instance list can only show one value per field. Each variable you want to display in your instance list must be individually available in the Persisted section of your execution diagram. See Modeling Execution for further information.

The input in this field is displayed as header of the column.

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Activate this checkbox to hide this column during execution.

Use this area to move the columns by drag and drop.

Use Save to save your changes.

Use Cancel to discard your changes.

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