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The E-Mail Element
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Function | The EPC element E-mail is a preconfigured worker, which enables the server based dispatch of e-mails. In contrast to the mailto command no mail program must be available on the user's end device for this. A double click on the element opens an editor, in which the e-mail text can be formatted and saved. |
Connection | Predecessor: none Successor: Function |
Example | In the ACME Procurement process the Head of Accounting has to check the request, if the order exceeds the credit limit. As soon as a new subject to approval request is presented (the event Credit limit exceeded has occured), the corresponding e-mail Notification of approver is sent to inform the approver that he has to act. |
Configuration Options
Use the Edit Sidebar to make changes to the element.
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Subject Definition of the subject line to be displayed in the e-mail. Here you may enter either a firm value or a placeholder (framed by #), which will be replaced by a value from container during dispatch. Example: | |||||||||||
Empty: Containing Content: | Content Template Click on the gear wheel to open a text editor ( BPaaS 17.3). Here you can design the content for your e-mail. Placeholder (framed by #) will be replaced with values from container during dispatch.
Example: | ||||||||||
Date Format If your content template contains a date from the instance, you can adapt its date format here. An overview of available placeholders and fill characters can be found at Date Format Specification. | |||||||||||
Choose Executing User as Sender Activate this option if the current user shall be used as the sender of the in BPaaS generated mail. | |||||||||||
Recipient The e-mail recipients need to be specified in a list. Multiple recipients can be entered, each entry has to be separated by comma or line break in the input field. Example: Starting with BPaaS 17.3it is also possible to send e-mails to a role in the process. All users owning this role will then receive the e-mail. Enter the role as a placeholder (framed by #; the technical name of the role must be used) in the Recipient field. | |||||||||||
Copy to Recipients to receive this mail in copy (CC) can be listed here. Multiple entries need to be separated by comma or line breaks. Example: Starting with BPaaS 17.3it is also possible to send e-mails to the next role in the process. All users owning this role will the receive the mail. Enter the role as a placeholder (framed by #; the technical name of the role must be used) in the Copy to field. | |||||||||||
Attachments Use this field to define e-mail attachments. The files will be attached to the e-mail during dispatch. Use a placeholder (framed by #) or the notation value;filename to define the attachment.
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Mandatory Choosing this option makes executing the worker mandatory. |
Developer Options
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Oftentimes in projects the requirement exists to determine the recipient lists or e-mail content dynamically. The following elements are available to users with programming background (JavaScript):
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Function: Determine Recipients Click on the gear wheel to open the editor. Here you may save the code to identify the recipients, for example in a separate system. | |
Function: Determine Recipients for Copy to Click on the gear wheel to open the editor. Enter the coding to define the recipients in copy, for example to determine representatives. | |
Function: Determine E-mail Content Click on the gear wheel to open the editor. Save your code to determine all e-mail content here. | |
Function: Determine attachments Click on the gear wheel to open the editor. Enter your coding to identify e-mail attachments here. |
Date Format Specification
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