Every user needs an activated user account to access the platform. Only user management administrators are able to create new user accounts.

Menu "Users"

The administrator can create and manage user accounts via the Users menu.

It  contains the following menu options:

  • Users
  • Add User

In the Users menu, a list of all users is displayed in the content area. This list contains the following information:

  • Last Name
  • First name
  • Login
  • Company
  • Valid until
  • Activated (Yes/No)

Use the filter to limit the content of the list.

Select Add User to create a new user account.

An empty data sheet will open.

The User Data Sheet

To add a new user, you need to fill in a user data sheet. It contains three sections:

  1. Master Data
  2. Profiles and Roles
  3. Additional Data
    1. Additional Data
    2. Technical Information
    3. User Object
    4. Meta

Master Data

The Master Data section contains the basic data of a user account:

Inserting data in fields First Name, Last Name, E-Mail, Login and Password is mandatory for any new user account

When you open a new user data sheet, the Valid from field is filled with the current date. The standard validity is one year.

Personal DetailsAccount Details

On the left side of the master data section, the personal details of the user are displayed:

  • First Name
  • Last Name
  • E-Mail
  • Company
  • Valid from
  • Valid until

On the right side of the master data section, you can manage the account data of this user:

  • User active
  • Create Sandbox
  • Login
  • Password
  • Language Selection

Profiles and Roles

In the second section, either the profiles or roles of the user are displayed. Use the sidebar  to change between the profiles and the roles window.


This window shows the profiles that are assigned to the user. Use the Assign button to allocate further profiles.

Any new user needs at least one profile. Otherwise it is not possible to save the user data sheet.

Go to Adding a User to learn how to assign profiles to a user and how to set write permissions on profiles. Profiles can also be assigned via the profile data sheet (see Editing a Profile).


Roles are used in BPaaS to model role-based business processes, such as release processes. Roles can be created in the BPaaS editor during modelling as well as in the role section of the user management. The management and assignment of roles to users has to be performed exclusively in the user management though.

The roles window shows a list of all roles that are assigned to the user. You can assign further roles by clicking the Assign button.

Go to Adding a User to learn how to assign roles to a user. Roles can also be assigned via the role data sheet (see page Editing a Role).

Further information about the modelling of role-based apps can be found in the BPaaS Guide.

Additional Data

The Additional data section consist of four tabs:

  1. Additional Data
  2. Technical Information
  3. User Object
  4. Meta

Additional Data

Tab Additional Data contains a form for complementary information of the user such as:

  • Organisation (e.g. factory, facility...)
  • Department (e.g. HR, Controlling...)
  • Phone
  • Mobile
  • Fax
  • Street
  • ZIP
  • City
  • Country

The additional data is inherited by the user object.

Technical Information

In the Technical Information tab, you can find a JSON object containing information about user specific applications, for example about the personalized content of the users' cockpit.

Do not change the content in tab Technical Information without any knowledge of JSON.

User Object

The User Object tab contains the available user information in JSON format.

You cannot change the data in tab User Object, but it is possible to copy the data.


Use tab Meta to overview the meta data of the user data sheet:

  • UUID: The UUID allows to identify the user explicitly.
  • Keycloak User ID: The UUID that identifies the user within Keycloak.
  • Created at: This field contains the creation date of the user data sheet.
  • Modified at: In this field you find the date of the last modification of the data sheet.
  • Modified by: Contains a UUID which allows to identify the last editor of the data sheet.

The content of tab Meta is for documentation purposes only: meta data cannot be changed.

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